Booking Terms & Escrow Accounts
Our booking terms are very simple and straightforward. If the trip you’re booking will operate within 12 months or less, a 50% deposit is required at the time of the booking. If your trip will operate in 13 or more months, a 25% deposit is required at the time of the booking, with another 25% deposit due when the trip is 12 months out. All remaining balances are due in our offices within 60 days of the trip start dates. These are industry standard payment terms and widely accepted by most outfitters and lodges. If these terms do not meet your current needs, please ask about payment options. Whenever our outfitters will allow us to do so, we try to be as flexible as possible and payment plans or installments may be an option. Please keep in mind that as a “rule-of-thumb” in this industry, trips that are booked with less than a 50% deposit may be subject to price changes. Trips that are booked with a 50% deposit are usually “locked-in” for price. We will always inform you at the time of booking if we anticipate that price changes are a possibility. All payments (deposits, final balances, etc.) can be handled with personal or company checks and most major credit cards. We accept Visa, Master Card, American Express and Discover. Unless it is your preference, there is no need for certified funds, wire transfers or money orders. Many of our international clients prefer to make payments via wire transfers and that is perfectly acceptable.
For clients booking certain African safaris or other hunts that can require trophy fees and other expenses to be paid at the conclusion of the hunt, you may want to consider establishing an Escrow Account with our firm. Some African, Asian and European outfitters will not accept credit cards or personal checks as payment for such things as trophy fees. Establishing an escrow account will allow you to enjoy your hunt and vacation, without having to carry a lot of cash or some form of certified funds on your person. When you are booking such a hunt, we can give you an estimate of what these additional fees may be and you can deposit this amount into an escrow account that we will administer for you. At the conclusion of the hunt, the outfitter emails our offices an invoice for trophies taken and any other such fees. That invoice is then emailed or faxed to you and pending your signed approval, we immediately transfer those fees from your escrow account to the outfitter. Any remaining funds in the escrow account are immediately refunded to you. There is no fee for escrow accounts established via checks (personal, company or certified), other than the wire transfer fee to the outfitter, which is usually in the range of $25 to $40. For escrow accounts established with a credit card, we do charge a 5% service fee.